Privacy Policy
Effective Date: October 2025
Introduction
The City of Longville is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect information when you use our website and city services. As a Minnesota municipal government, we are required to comply with the Minnesota Government Data Practices Act (MGDPA), which governs how government entities handle data.
Responsible Authority
Our City Clerk serves as the Responsible Authority under the Minnesota Government Data Practices Act and is responsible for managing all data collected by the City.
Information We Collect
When you use our website services, we may collect:
Personal Information: Name, address, email address, phone number
Communication Data: Messages sent through our chat function when staff is offline
General comments and suggestions
Information Collected Automatically
Website Usage Data: Pages visited, time spent on site, browser type
Technical Information: IP address, device type, operating system (through Wix platform analytics)
Location Data: General location information for weather display (through POWR weather plugin)
Third-Party Services
Our website uses the following third-party services that may collect information:
Wix Platform: Website hosting and form processing
Wix File Share: Document sharing capabilities
Google Calendar: Calendar integration for events display
POWR Weather Plugin: Local weather information display
How We Use Your Information
Under the Minnesota Government Data Practices Act, we only collect and use data that is necessary for authorized city programs and services:
Communication: Responding to your inquiries and providing city information
Record Keeping: Maintaining official city records as required by law
Website Functionality: Providing calendar information, weather updates, and site features
Legal Authority
We collect this information under our authority as a municipal corporation to provide city services, maintain public records, and communicate with residents as authorized by Minnesota state law and city ordinances.
Data Classification Under Minnesota Law
Under the MGDPA, government data is classified into the following categories:
Public Data
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City council meeting minutes and agendas
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City ordinances and resolutions
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General city information and announcements
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Public financial information
Private Data on Individuals
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Personal contact information (names, addresses, phone numbers, email addresses)
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Payment information and transaction details
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Specific details in service applications
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Individual communications with city staff
Confidential Data
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Information that could compromise security or safety
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Ongoing investigation materials
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Certain personnel matters
Your Rights Under Minnesota Law
As a Minnesota resident, you have specific rights regarding your personal data:
Right to Access: You can request to see private data we have about you
Right to Review: You can review the accuracy of your personal information
Right to Challenge: You can dispute inaccurate information about yourself
To request access to your data, contact our Responsible Authority (City Clerk) in writing and provide specific information about the data you're requesting. Include proof of your identity and we will respond within 10 business days
Tennessen Warning
When we collect private or confidential data about you, we are required by Minnesota law to inform you why we are collecting the data, how we intend to use it, whether you must provide the data or it's voluntary, any consequences of not providing the data, and who else might receive the data (if anyone).
Data Sharing and Disclosure
We do NOT sell, rent, or share your personal information with private companies for marketing purposes. We may share your information only in these limited circumstances:
Legal Requirements: When required by court order, subpoena, or other legal process
Government Agencies: With other government entities when authorized by law
Emergency Situations: To protect public health, safety, or welfare
Service Providers: With contractors who help us provide city services (under strict confidentiality agreements)
No Commercial Use
Your personal information will never be used for commercial purposes or sold to third parties.
Data Security and Storage
While we implement reasonable security measures to protect your information, data is stored securely at City Hall in both physical and digital formats and access is limited to authorized city staff whose job duties require it.
We retain your information as long as necessary to provide the requested city services, comply with legal record retention requirements and meet our obligations under Minnesota Government Data Practices Act.
Your information may be stored in physical files at City Hall, digital files on city computer systems, secure cloud storage through our website platform.
Third-Party Services and External Links
Our website uses services provided by third parties. We are not responsible for the privacy practices of these third-party services.
Our website may also contain links to other websites. We are not responsible for the privacy practices or content of external sites.
Data Breach Notification
In the event of a data security breach involving your personal information:
We will investigate the incident promptly
We will notify affected individuals as required by Minnesota law
We will take steps to prevent similar incidents in the future
We will file required reports with appropriate authorities
Children's Privacy
Our website is not directed to children under 13. We do not knowingly collect personal information from children under 13 without parental consent.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post updated versions on our website with the effective date.
Contact Information
For Privacy Questions or Data Requests:
City of Longville
PO Box 217
Longville, MN 56655
Phone: (218) 363-2022
Email: christina@cityoflongville.com
Office Hours: M-F 8:30AM to 3:30PM
Minnesota Government Data Practices Act Information
For more information about your rights under the Minnesota Government Data Practices Act, visit: https://mn.gov/admin/data-practices/