Privacy Policy

Effective Date: September 2026

Introduction

The City of Longville is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect information when you use our websites and city services.

This policy applies to all websites operated by the City of Longville, including www.cityoflongville.com and parks.cityoflongville.com. Together these are referred to as the "Websites."

As a Minnesota municipal government, we are required to comply with the Minnesota Government Data Practices Act (MGDPA), which governs how government entities handle data.

Responsible Authority

Our City Clerk serves as the Responsible Authority under the Minnesota Government Data Practices Act and is responsible for managing all data collected by the City.

Information We Collect

When you use our Websites, we may collect:

Personal Information: Name, address, email address, phone number
Park Equipment Access Requests: Name, email address, confirmation that you are 13 or older, and optionally your ZIP code
City and Committee Inquiries: Name, email address, phone number, and the content of your message
Committee Member Account Information: Email address and password are required to create an account. Name, address, phone number, and other profile details are optional. Profile information is visible to other committee members. Also includes discussion board posts, comments, and uploaded files.
Donation Information: If you donate to the Park Improvement Fund, we receive your name, email address, donation amount, and date from our donation platform. We do not receive or store payment information or card numbers.

Information Collected Automatically

Website Usage Data: Pages visited, time spent on site, browser type
Technical Information: IP address, device type, operating system (through Wix platform analytics)
Location Data: General location information for weather display (through POWR weather plugin)
Cookies: Essential cookies required for site functionality, session cookies, and cookies supporting member login.

Third-Party Services

Our website uses the following third-party services that may collect information:

Wix Platform: Website hosting and form processing
Wix File Share: Document sharing capabilities
Wix Members Area and Wix Forum: Committee member accounts and discussion board (Parks and Recreation)
Google Calendar: Calendar integration for events display
POWR Weather Plugin: Local weather information display
Givebutter: Donation processing for the Park Improvement Fund (Parks and Recreation)

How We Use Your Information

Under the Minnesota Government Data Practices Act, we only collect and use data that is necessary for authorized city programs and services:

Park Programs: Issuing equipment access codes and administering park facilities
Committee Operations: Providing committee members with access to shared documents and communication tools
Donations: Acknowledging contributions and maintaining financial records for the Park Improvement Fund
Program Planning: Understanding, in aggregate, who uses city programs.

Legal Authority

We collect this information under our authority as a municipality to provide city services, maintain public records, and communicate with residents as authorized by Minnesota state law and city ordinances.

How Minnesota Law Classifies Your Data

The Minnesota Government Data Practices Act determines whether specific data held by the City is public, private, or confidential. Classification depends on the type of data and the context in which it was collected, and is determined by the City's Responsible Authority.

To ask how particular data about you is classified, contact the City Clerk. General information about your rights is available at https://mn.gov/admin/data-practices/.

Your Rights Under Minnesota Law

As a Minnesota resident, you have specific rights regarding your personal data:

Right to Access: You can request to see private data we have about you
Right to Review: You can review the accuracy of your personal information
Right to Challenge: You can dispute inaccurate information about yourself

To request access to your data, contact our Responsible Authority (City Clerk) in writing and provide specific information about the data you're requesting. Include proof of your identity and we will respond within 10 business days.

Tennessen Warning

When we collect private or confidential data about you, we are required by Minnesota law to inform you why we are collecting the data, how we intend to use it, whether you must provide the data or it's voluntary, any consequences of not providing the data, and who else might receive the data (if anyone).

Data Sharing and Disclosure

We do NOT sell, rent, or share your personal information with private companies for marketing purposes. We may share your information only in these limited circumstances:

Legal Requirements: When required by court order, subpoena, or other legal process

Government Agencies: With other government entities when authorized by law

Emergency Situations: To protect public health, safety, or welfare

Service Providers: With contractors who help us provide city services

Committee Members: Information submitted through the Parks and Recreation website may be accessible to members of the Parks and Recreation Committee.

No Commercial Use

Your personal information is not used for commercial purposes or sold to third parties.

Data Security and Storage

While we implement reasonable security measures intended to protect your information, no system can be guaranteed completely secure. Data is stored at City Hall in physical and digital formats, and on secure cloud storage through our website platform. Access is limited to city staff and, for information submitted through Parks and Recreation, to committee members whose responsibilities require it.

Third-Party Services and External Links

Our website uses services provided by third parties. We are not responsible for the privacy practices of these third-party services.

Our website may also contain links to other websites. We are not responsible for the privacy practices or content of external sites.

Data Breach Notification

In the event of a data security breach involving your personal information:

We will investigate the incident promptly
We will notify affected individuals as required by Minnesota law
We will take steps to prevent similar incidents in the future
We will file required reports with appropriate authorities

Children's Privacy

Our Websites are not directed to children under 13, and we do not knowingly collect personal information from children under 13 without parental consent.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements.

Contact Information

For Privacy Questions or Data Requests:

City of Longville

PO Box 217

Longville, MN 56655

Phone: (218) 363-2022

E-mail: cityoflongville@gmail.com

Office Hours: M-F 8:30AM to 3:30PM

Minnesota Government Data Practices Act Information

For more information about your rights under the Minnesota Government Data Practices Act, visit: https://mn.gov/admin/data-practices/